Weatherton POA Board Meeting 10.22.25
- weathertonpoa
- Oct 27, 2025
- 1 min read
Weatherton POA 09-10-2025
Location: Teams
Attendees: Tammi Evans, Grace Spears, Dustin Roach, Diane Bader, Bobbie Guerra, Kaley Brydon (newly joining, added to text group)
Absent: Sarah Arner
Agenda Items
Pool:
Cover installed – verify invoices vs. quote
Dustin will close the pool this weekend
Trail cameras to remain up
Current lock solution costs $700; chain remains for the season (will be revisited)
Resurfacing: $40 k quote; need 2–3 new quotes
Annual pool expenses have risen to ~ $15 k (previously $6‑7 k).
Fence:
Repair/Replacement nearing completion.
/replacement nearing completion.
Finances:
Bank balance: $72 k
Outstanding dues: $13 k
8 owners owe > $480 each → send lien warning, offer realistic payment plans, and phone‑call option.
Governance Updates:
Covenant proposals and bylaws under review.
Septic system update scheduled for November, with possible winter work; city will replace stairs per current plan.
Administrative Tasks:
Sub‑committee: violations/code‑enforcement – create an infographic explaining POA vs. code‑enforcement for residents.
Arvest accounts: remove Jennifer Nix; retain Dustin Roach; add Diane Bader.
Post Office box: keep only Dustin Roach, Grace Spears, Tammi Evans; obtain a second key.
Email: add Diane and Bobbie; keep invoices unread for Diane to address.
Website FAQ: add “selling home / new owners” section.
Retain Beth for accounts while Diane transitions
Neighborhood meeting scheduled for Nov 19 – Grace will present the 2026 budget plan.
New business: welcome Kaley (will handle Facebook admin duties).
Key Action Items
Gather 2–3 pool resurfacing quotes.
Verify pool‑cover invoice against original quote.
Send lien warnings & discuss payment‑plan options to the 8 delinquent owners.
Draft and circulate the POA vs. Code‑Enforcement infographic.
Update Arvest and Post Office authorizations as listed.
Prepare the 2026 budget presentation for the Nov 19 meeting.
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